LONG SUTTON GOLF AND COUNTRY CLUB LTD. (LSG&CC)

Terms and Conditions

Memberships

Terms and Conditions – Club Membership

Overview

These terms and conditions apply to all members of the Long Sutton Golf and Country Club Limited (“the Club”).

The Club may change these Terms and Conditions from time to time, but changes will always be notified to members via the Intelligent Golf news update portal. The most significant changes will be also placed upon notice boards on the club premises.

Members are respectfully reminded of their obligation to observe all rules and conditions and to make every effort to comply with any reasonable request made by the Director of Operations.

All members can use the Club facilities in accordance with their membership category, which is explained below. Please also adhere to the local rules, opening times, using the club with children, practice facilities, club membership cards and more.

Members must also abide by the Rules of the Club. These cover such matters as how the Club is run, the responsibilities of members regarding dress code, use of car park, handicaps, competition rules and etiquette on the course.

Membership fees and payment

You will be notified of the annual membership subscription, having regard to your category of membership, when either you join or 30 days before your renewal date.

The Club reserves the right to alter the annual subscription rate from time to time.

When you receive notification of either a renewal or a change in the subscription rate you will have the option of renewing or declining your membership.

You will not become a member or have the right to play the course until the appropriate annual subscription has been paid.

All categories of membership cover a 12-month period. Should you decide to cease membership partway through the year there is no right to any refund.  

However, appeals (on the basis of injury or relocation for example) may be considered on an individual case by case basis at the discretion of the Club.

The normal renewal date will be on the anniversary of the date when you joined the Club or the anniversary of when you last paid your subscription.

Should you either have failed to pay or arranged to pay your subscription by your renewal date you forfeit your rights as a member of the Club until full payment has been received or a payment schedule has been agreed.

Your account will immediately be suspended on the date your subscription is due. This is an automated process and will only be reversed when payment is due.

The named member of the club will be responsible for paying all the appropriate membership subscriptions. At their discretion they may also pay subscriptions for any other person for whom they have taken responsibility for, for example, a spouse or child.

Other charges

The Club may provide other services for the convenience of members. These include the provision of lockers. You will need to apply for the use of these facilities, as there are a restricted number available. 

There will be an annual charge for the use of these facilities that will be billed at the same time as your annual subscription. There will also be a charge to replace lost keys.

Membership cards

Shortly after you become a member you will be issued with a membership card that can be used for purchases of food and drink. You will be able to place money on the card either online using the Club’s website or by cash, debit or credit card at one of the Club’s tills.

You are responsible for the safekeeping of your card. If it is damaged, lost or stolen please inform the office as soon as possible and you will be issued a replacement. 

The Club encourages members to review the transactions on their cards. Details of your account can be accessed via the Intelligent Golf App.

At this time, you will be entitled to a discount on bar purchases when using your membership card.

The Club reserves the right to vary the amount of these discounts from time to time.

Upon leaving, all money accrued on your members card must be used within 3 months or the balance will be forfeited to our chosen charity that year.

Categories of membership

There are several categories of membership. The following table indicates the category of membership, subscriptions, and the appropriate mandatory union fees.

Membership Category

Any membership category during the appropriate timeframe allows full access to the course except for those times that are reserved for club competitions, booked society events, booked visitor green fees or when it has been decided by the Club’s staff or Golf Professional to close the course for maintenance or adverse weather conditions. The above conditions apply to all playing categories in addition to the restrictions applicable to a particular membership category.

7 Day Membership

You have full 7-day access to the course. Tee times must be booked in advance of playing, either by using the Club’s online system or by notifying the Golf Professional. You are able to book up to 14 days in advance.

Prior to playing you must check in at the Pro shop.

You are able to bring guests, but they shall pay a green fee equivalent to a Members Guest green fee.

5-Day membership 

5-day members are subject to the following terms and conditions in addition to those that apply to full members.

Access to the course is restricted to weekdays Monday to Friday inclusive at any time subject to the Club’s rules on starting times and the tees being reserved for club competitions.

If you wish to play at the weekend, then as a 5-day member you need to pay a green fee equivalent to a Members Guest green fee.

Intermediate membership

This category of membership is aimed at aspiring golfers aged between 19 to 29 at the time of joining the Club or renewing their membership. The Club recognises that members in this age group face increasing financial pressure and as a result offer a discounted fee whilst still offering the main benefits of full 7-day membership.

Junior membership

The Club tries to encourage young people to take up golf by providing golf lessons and reduced membership rates to those juniors aged 18 or under.

All Junior members are expected to acquaint themselves with the etiquette and Rules of Golf as is also expected of other members.

Guests

As a member you may invite a guest to play a round of golf at the Club. Your membership enables your guest(s) to enjoy a discounted members guest green fee.

All guests must sign in at the Pro shop and provide their name.

You must always accompany the guest on the golf course and ensure that the guest is aware of and complies with the Club’s Rules.

You may only invite up to 3 guests on any one day.

Booking Tee Times

The Club operates an on-line tee booking system that members are encouraged to use. Tee bookings may be made up to 14 days in advance. The Club reserves the right to change the rules applicable to advanced bookings of tee times.

All members must book their tee time, either by using the Club’s online booking system or by requesting the Golf Professional or one of the Club’s staff to do so on their behalf.

The purpose of booking tee times is for your convenience and to better manage the use of the course.  When booking a tee time, the names of all those playing with you must be entered on the system.

All playing members together with any guests are required to register with the Golf Professional before the start of their round irrespective of whether they have booked a tee time. Any guest or green fees must be paid before the round is started.

If you have booked a tee time and find that you are either unable to play or the number of players has changed, then the booking should be amended on the online system accordingly. Alternatively, the Golf Professional should be informed as soon as possible. The Club recognises that members may decide not to play at very short notice because of adverse weather conditions or emergencies.

The club will monitor frequent failures to cancel a booking as this may prevent other members from playing or lead to a loss of potential revenue in green fees to the Club.

Certain club competitions are restricted to certain handicap categories and timings, for example, summer/winter knockouts and mixed competitions.

Details of such competitions are available to you on the Club’s website. Traditional full 7-day access playing members are able to enter most of these competitions, however, if your playing partner has a restricted membership, they may not be entitled to play certain competitions that take place at the weekend. An option for them would be to pay a green fee. You need to check any such restrictions before entering a competition and booking a tee time.

Starting Times

The Club reserves the right to impose restrictions on starting times and the format of play in order to make best use of the course. Most of the restrictions apply to playing at the weekends when the course is at its busiest. The starting times are set out on the Club’s website.

Suspending or cancelling your membership

Membership of the Club is for 12 months.

Should you decide to stop playing golf during the course of the year no refund becomes payable whether you paid your subscription by a single annual payment or by instalments. Your liability remains to pay the full annual subscription.

There may be exceptional circumstances when the Club may decide to suspend your membership. Such circumstances may include for example, long term illness or moving home far away from the Club. The onus is on the member to inform the Club in writing of your circumstances as to why you wish your membership to be suspended.

In the case of long-term illness your condition must result in you not being able to play golf for a period exceeding 2 months. Whatever the period that you are unable to play will be added to your membership on the date your membership was due to elapse.

Disciplinary Procedures

The Club may expel any member who shall wilfully refuse or neglect to comply with the provisions the Rules of the Club. The decision will be made by the Director of Operations in consultation with the Managing Director. In no circumstances shall a member expelled, suspended or disciplined under these procedures have a remedy against the Club and shall in the case of expulsion forfeit all rights and claims upon the Club and its property.

Liability

The Club does not accept liability for damage or loss to either your property or to a guest’s property that may happen on the premises, which includes the car park and lockers, as well as on the golf course. The exception being, where a liability arises through the Club’s gross negligence or failure to take reasonable care to avoid any such losses being incurred.

The Club does not accept liability for the injury or death of any member, child or guest that may happen on the premises or grounds of the Club other than a liability that arises due to the Club’s gross negligence or failure to take reasonable care. Whilst the Club does have an insurance policy to cover personal injury to members and guests that may be incurred on its golf course this does not extend to damage and loss to property or equipment. The Club encourages all members to arrange their own insurance cover.

LSG&CC cannot accept any liability for accident, injury or misadventure. Members are strongly advised to take out their own third party insurance.

LSG&CC cannot accept any responsibility for the loss or damage to property belonging to any member or guests either on the course, in the clubhouse or car park.

Revised November 2019